Accounting and Auditing Request for Quotes

Procurement of Professional Services

The Saint Cloud Area Planning Organization (APO) is requesting quotes for the purpose of determining preferred vendors to provide two different services:

  • Ongoing financial accounting, and
  • Annual financial auditing

We are choosing to procure both services at the same time in order to streamline the process since many accountants and accounting firms can provide either service. Note that two different vendors will be chosen – one to provide accounting services and one to provide auditing services. The same firm cannot provide both services as it raises a conflict of interest. However, qualified individuals and firms are welcome and encouraged to provide quotes for both services in order to be considered for either contract. Our preference is to execute five-year contracts for both services.

The APO is a quasi-governmental Joint Powers authority charged with facilitating and coordinating surface transportation planning activities in the Saint Cloud metropolitan area. Its revenues typically consist of dues paid by its member jurisdictions (five cities, three counties, one township, and one public transit operator), a grant from the Minnesota Department of Transportation (MnDOT) paid on a quarterly reimbursement basis, and a Federal Consolidated Planning Grant (CPG) administered by MnDOT which is also paid on a quarterly reimbursement basis. For more information you can visit our website at www.stcloudapo.org.

Expenditures are primarily comprised of salary and benefits for 4.7 FTEs, overhead and operational costs for running a small office, and payments to private-sector consulting firms for planning services on a contractual basis. A short history of the APO’s approved budgets is shown in the table on the next page to illustrate the approximate size of the agency’s typical budget.

Our current contract for accounting services expires on June 30, 2023. The new contract would become effective on July 1, 2023.

Our current contract for auditing services expires on December 31, 2022. The new contract would become effective on January 1, 2023.

Over the past five years, our annual expenditure of Federal funds has not normally exceeded the $750,000 threshold for requiring a single audit, but it has done so on one occasion. Given the funding increases in the Infrastructure & Investment Jobs Act[1] it is expected that our annual expenditure of Federal funds going forward will be consistently near the $750,000 threshold. In order to provide consistency between quotes, your quote should assume that you must provide a single audit every year.

The APO’s fiscal year is January 1st to December 31st.

[1] Public Law 117-58 (https://www.congress.gov/117/plaws/publ58/PLAW-117publ58.pdf)

 

Request for Quotes

FY 2020 Financial Statements

Request for MnDOT Reimbursement Request – 3rd Quarter 2020